---
tags: [atlas, personal-context, health, appointments, tracker]
type: tracker
created: 2026-05-15
sensitive: true
status: active
---

# Medical Appointment Tracker

Purpose: keep medical/admin appointments out of Will's head and make the next action obvious.

This is not medical advice. This is scheduling/admin tracking.

## Current priorities

1. PCP / FMLA appointment support
2. Medication refill Zoom call
3. Find/book psychiatrist/shrink
4. Hearing check appointment
5. Eye appointment for possible new glasses/lenses

## Minimum viable win

If energy is low, do just one thing:

- Send one portal message, make one call, or identify one phone number.

That counts as progress.

## Tracker

### PCP / FMLA support

- Status: blocked / PCP booked until late this month
- Need: sooner appointment or alternate clinician who can support medical leave/FMLA paperwork
- Related note: [[FMLA Monday Appointment Playbook]]

Next actions:

- [ ] Send PCP portal message using the FMLA playbook
- [ ] Ask for cancellation list
- [ ] Ask for same-team provider
- [ ] Ask for telehealth
- [ ] Ask if another clinician can start/complete FMLA documentation
- [ ] Record appointment date/time here once scheduled

Appointment details:

- Date/time:
- Provider:
- Location/link:
- Notes:

### Medication refill Zoom call

- Status: scheduled
- Practitioner: Sammy
- Need: refill daily depression/anxiety medication

Next actions:

- [ ] Confirm date/time of Zoom call
- [ ] Confirm link/provider name
- [ ] Prepare current medication list and refill needs
- [ ] Ask about bridge refill if needed
- [ ] Record outcome

Appointment details:

- Date/time: 2026-05-25 10:00–11:00am PT
- Practitioner: Sammy
- Zoom/link: invite will be sent later
- Medications/refills needed:
- Outcome:

### Psychiatrist / shrink

- Status: needs booking
- Need: mental-health specialist for depression/anxiety, sleep difficulty, treatment support, and possibly leave documentation support

Next actions:

- [ ] Check insurance/provider directory
- [ ] Ask PCP/clinic for psychiatry referral
- [ ] Search for telehealth psychiatry options
- [ ] Ask about earliest available appointment
- [ ] Book intake appointment

Appointment details:

- Date/time:
- Provider:
- Location/link:
- Intake requirements:
- Notes:

### Hearing check

- Status: needs booking
- Need: hearing test/audiology evaluation and hearing aids discussion if needed
- Insurance to mention: UMR Choice Plus Network through CoreWeave; ask whether they also work with UnitedHealthcare Hearing benefits

Next actions:

- [x] Identify clinic/audiology options
- [ ] Check insurance/referral requirement
- [ ] Book appointment

Candidate clinics:

1. Clear Hearing + Audiology — close to Queen Anne/South Lake Union; phone found online: (206) 596-2099; ask if in-network with UMR/UnitedHealthcare Choice Plus and UHC Hearing.
2. Magnolia Hearing — near Queen Anne/Magnolia/Uptown; verify UMR/UHC Hearing.
3. UnitedHealthcare Hearing provider search — https://www.uhchearing.com/find-a-provider

Call script:

> Hi, I’d like to schedule the soonest hearing test/audiology evaluation and discuss hearing aids if needed. My insurance is UMR Choice Plus Network through CoreWeave. Are you in-network with UMR/UnitedHealthcare Choice Plus, and do you work with UnitedHealthcare Hearing benefits for hearing aids?

Appointment details:

- Date/time:
- Provider/clinic:
- Location/link:
- Notes:

### Eye appointment / glasses-lenses

- Status: needs booking
- Need: routine comprehensive eye exam for glasses and contacts
- Vision insurance: Guardian Dental/Vision through CoreWeave; plan/group G-00032576

Next actions:

- [x] Identify optometrist/clinic
- [ ] Check Guardian Vision coverage/contact lens evaluation coverage
- [ ] Book eye exam
- [ ] Bring current glasses/contacts prescription if available

Candidate clinics:

1. Eye Clinics of Seattle — Queen Anne, 20 Boston St, Seattle, WA 98109, (206) 282-8120. Ask whether they are in-network with Guardian Vision and whether contact lens exam/fitting is covered.
2. Queen Anne Vision Clinic — 535 4th Ave W, Seattle, WA 98119, (206) 281-9100. Backup; verify Guardian Vision.

Call script:

> Hi, I’d like to schedule the soonest routine comprehensive eye exam for glasses and contacts. My vision insurance is Guardian Dental/Vision through CoreWeave, plan/group G-00032576. Are you in-network with Guardian Vision, and can you verify coverage for a contact lens exam/fitting?

Appointment details:

- Date/time:
- Provider/clinic:
- Location/link:
- Notes:

## Weekly review

Use this once or twice per week, not every day unless needed.

- [ ] What is the single most urgent appointment/admin item?
- [ ] What is blocked?
- [ ] What can Atlas draft or organize?
- [ ] What reminder, if any, should be created with Will's approval?

## Related notes

- [[Health and Medical Leave]]
- [[FMLA Monday Appointment Playbook]]
- [[Will]]
